Project Management Fundamentals for Librarians

Drive greater impact in your community, and realize greater efficiency and confidence in your work, by becoming proficient in project management skills. 

 

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Course Description 

Guest speaker sessions via Zoom:
Tuesdays, Apr. 16,  23, May 7 and 21 from 2:00 to 4:00 pm ET (recordings available)

Workshop:
Asynchronous, facilitator-led workshop over 4 weeks

Drive greater impact in your community, and realize greater efficiency and confidence in your work, by becoming proficient in project management skills. Entrenching a project management mindset in an organization’s culture and learning to master project management techniques together as a team are crucial elements in achieving and maintaining strategic goals set forth by your organization.

Project management skills and strategies are useful in all kinds of situations, not just formal projects! It’s a way of thinking and approaching all kinds of problems or challenges, and is a  crucial skill for more than just library leaders. Support staff, service librarians, and anyone who helps develop and implement programs for their communities will benefit from learning how to create and follow through with a project scope and sequence. 

In this course, you will learn the foundations of project management in the library to ensure that your future programs are set up for success. Join us and get targeted support in learning the ins and outs of project management. The course will demystify the tools and processes essential to successful project management and offer advice on managing the interpersonal dynamics and organizational culture that influences the effectiveness of these methods. 

At the close of this course, participants will have acquired various techniques for planning and executing projects in general and targeted to their home institution. They will leave with an increased understanding of the tools and applications that can assist them throughout the project lifecycle. Together, they will have gained a baseline of project management knowledge that will improve budget and schedule estimates, increase quality and productivity, and reduce project failures–and make their work easier. 

You’ll complete workshop assignments over 4+ weeks in an interactive online classroom environment with personal coaching from an expert in the field. In addition, you’ll have access to our foundational bonus content—rich supporting materials you can explore at your own pace, including a series of webinars from Library Journal and School Library Journal contributors, readings, activities, and videos.

Our transformational online courses have given thousands of librarians the tools and vision for meaningful change. The live sessions run on Tuesdays, April 16,  23, May 7 and 21, 2024 from 2:00-4:00 pm ET (recorded for on-demand viewing) with an ongoing facilitator-led workshop over 4 weeks. Don’t miss this opportunity!

 

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When you sign up early, you’ll have immediate access to our Early Access On Demand Resources—a series of webinars from Library Journal and School Library Journal contributors along with rich, supporting materials in the form of readings, activities, and videos—to explore at your own pace.

Learning Outcomes

After you leave this course, you should have the ability to:

  • Understand the intersections of project management and librarianship

  • Create and follow a realistic work plan

  • Manage personnel and team dynamics

  • Track budgets and deliverables clearly and efficiently 

  • Work within institutional constraints and guidelines

  • Report on project progress with confidence and clear metrics

 

Who should take this course

Any librarian whose role involves planning and completing mid- to large-scale projects, including program development, community outreach, children’s and adult services, and more. Whether you work in a school, public, academic library or elsewhere, this course will help you plan, track, and evaluate any project and streamline a program’s progress and success.

Expected time commitment: 

If you attend or watch the recordings of all live sessions and participate fully in the asynchronous workshop, you'll spend approximately 3-4 hours per week on this course. You'll earn 20 hours of PD credit and a Library Journal certificate of completion. 

Live sessions are also available on demand for six months

Can’t make a live session? All guest speaker sessions are recorded and available on demand for six months following the initial broadcast. Asynchronous workshops allow you to complete assignments and receive feedback from experts.

Certificate of completion provided 

20 professional development credits are available

For support with online courses, please contact libraryjournal@edmaker.co

Accessibility

All guest speaker sessions feature live captioning and are made available on demand after the initial broadcast. Please email libraryjournal@edmaker.co upon registration if you require any special accommodations and we will make our best efforts to facilitate them.

 

Group Rates

Have a team attend and increase your impact!

Discounted registration fees are available for groups of 3 or more. When you register your team for our online courses, they will be placed in the same small workshop group, where discussions and project-based assignments receive feedback from an experienced librarian.

Send us a request for a quote.

If your group prefers to work separately, just let us know.

 

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By registering for this event you confirm that you have read and agree to our Code of Conduct.

For support with online courses, please contact libraryjournal@edmaker.co.

 

 

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Course Speakers

 

Crystal Trice

CSM, CSM@Scale, Library Consultant, Scissors & Glue, LLC

Carly Wiggins Searcy,

Project Manager, Information Scientist, Author

 

 

Week 1: Understanding the Basics: Project Management Fundamentals for Libraries

Tuesday, April 16, 2024

Session 1 | 2:00-2:45 pm ET

Project Management 101 for Your Library

Increasingly, librarians are embracing project management to guide their work. This session will teach you the foundations of what project management is and how to get started when you’re also juggling many other work responsibilities.

 

Break | 2:45-2:50 pm ET

 

Session 2 | 2:50-3:35 pm ET

Foundational Methods for Library Project Management

There are different ways to approach project management in your library. This session will cover the basics of the agile and waterfall methods of project management so that you leave with an understanding of available methods and what might work best for your unique organization and context.

 

Facilitated Discussion and Q&A Session | 3:35-3:50 EST

This dedicated Q&A session and facilitated discussion will give you the opportunity to ask questions you didn’t get to ask in the first two sessions. If there are topics discussed earlier that you still don’t fully understand, this is a chance for speakers to unpack or clarify anything.

 

Workshop Q&A | 3:50-4:00 EST

An introduction to this week’s assignment and an overview of what to expect from the online workshop in this course

 

Week 2: Preparing for success: Initiating your project and leading your team 

Tuesday, April 23, 2024

 

Pre-Session Q&A | 2:00-2:10 pm ET

This Q&A session will answer questions that came up for you over the last week about the live content or the asynchronous work. Make sure to post questions on the Q&A discussion board so the instructors can see them before class.

 

Session 1 | 2:10-2:50 pm ET

Engaging Your Team to Execute Projects

A large part of project management includes supporting and working with all the people involved on your team. This session will teach you practical tips for how to manage and lead teams and stakeholders, how to conduct efficient and effective meetings, how to handle problems that arise, and best practices for clear and compassionate communication. 

 

Break | 2:50-2:55 pm ET

 

Session 2 | 2:55-3:35 pm ET

Where Do I Begin? How to Initiate Projects

Initiating a project encompasses the processes that outline a new project or a new phase of a current project by obtaining authorization to begin work. Learn how to begin a project in a sustainable way through this session that will teach you first how to understand business cases and feasibility studies, how to develop goals and objectives, and how to identify risks and reveal assumptions. From there, you will learn how to determine your deliverables and clearly outline the scope of your project. 

 

Facilitated Discussion and Q&A Session | 3:35-3:50 EST

This dedicated Q&A session and facilitated discussion will give you the opportunity to ask questions you didn’t get to ask in the first two sessions. If there are topics discussed earlier that you still don’t fully understand, this is a chance for speakers to unpack or clarify anything.

 

Workshop Q&A | 3:50-4:00 pm ET

An introduction to this week’s assignment and an overview of what to expect from the online workshop in this course

 

Week 3: Tools and strategies for planning, monitoring, and controlling your projects

Tuesday, May 7, 2024

 

Pre-Session Q&A | 2:00-2:10 pm ET

This Q&A session will answer questions that came up for you over the last week about the live content or the asynchronous work. Make sure to post questions on the Q&A discussion board so the instructors can see them before class.

 

Session 1 | 2:10-2:50 pm ET

Set Yourself Up for Success: How to Plan Your Projects

Planning a project includes outlining the processes related to figuring out what you will do and how you will do it. This phase establishes the scope of the project, refines goals and objectives, and defines the course of action for the project. The time devoted to project planning pays major dividends later as you are executing and monitoring time, cost, and quality. This session will teach you how to: kick off your project, develop a structure to break down your work, define your work sequence, schedule your project realistically, and determine and secure your needed resources.

 

Break | 2:50-2:55 pm ET

An introduction to this week’s assignment and an overview of what to expect from the online workshop in this course

 

Session 2 | 2:55-3:35 pm ET

Maintaining Progress Pt. 1: Monitoring and Controlling Projects

This phase is involved with monitoring project progress, managing change and risk, and communicating project status. Project managers will ensure a project is performing well by using appropriate tools and techniques; managing changes to the project scope, schedule, and costs; and communicating project status to stakeholders.  

 

Facilitated Discussion and Q&A Session | 3:35-3:50 EST

This dedicated Q&A session and facilitated discussion will give you the opportunity to ask questions you didn’t get to ask in the first two sessions. If there are topics discussed earlier that you still don’t fully understand, this is a chance for speakers to unpack or clarify anything.

 

Workshop Q&A |3:50-4:00 pm ET

An introduction to this week’s assignment and an overview of what to expect from the online workshop in this course

 

 

Week 4: Monitoring, controlling, and closing your projects 

Tuesday, May 21, 2024

 

Pre-Session Q&A |2:00-2:10 pm ET

This Q&A session will answer questions that came up for you over the last week about the live content or the asynchronous work. Make sure to post questions on the Q&A discussion board so the instructors can see them before class.

 

Session 1 | 2:10-2:50 pm ET

Maintaining Progress Pt. 2: Monitoring and Controlling Project

This session will be a continuation of last week’s monitoring and controlling projects session. This is the heart of project management, and it can be a lot to digest. Together, these sessions will ensure you leave knowing how to establish a communication plan, document a project and track its progress, manage quality control and changes, and control the project to meet your goals.

 

Break | 2:50-2:55 pm ET

 

Session 2 | 2:55-3:35 pm ET

Now What? Project Reflection and Closure

Ensuring you have a process in place to complete your project is just as important as your process for starting. Typical closing actions include finishing all project activities, archiving documents, obtaining acceptance for deliverables, and communicating project closure. This session will teach you how to close your contracts, conduct performance reviews, and manage transitions. You will learn how to reflect on the lessons you learned alongside your team to build and maintain relationships and establish your desired processes for future projects. 

 

Facilitated Discussion and Q&A Session | 3:35-3:50 EST

This dedicated Q&A session and facilitated discussion will give you the opportunity to ask questions you didn’t get to ask in the first two sessions. If there are topics discussed earlier that you still don’t fully understand, this is a chance for speakers to unpack or clarify anything.

 

Workshop Q&A | 3:50-4:00 pm ET

An introduction to this week’s assignment and an overview of what to expect from the online workshop in this course

 

 

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Online Course Preview

A preview of how we build your library skills and bring inspiration to your projects with our online learning experience.

Course Format

One-Week Timeline (Course Runs 4+ Weeks)

DAYS 1-2

On Demand

DAY 3

2.5 hours

DAYS 4-7

1-2 hours (optional)

 
   

PRE-LIVE SESSION

- Resources

- Discussions

- Bonus Content

LIVE SESSIONS

- Guest speakers via webcast

- Q&A via chat

- Recordings available on demand

ASYNCHRONOUS WORKSHOP

- Project-based homework, applied to your job

- Personalized feedback from a facilitator

- Group discussion in an asynchronous workshop setting via discussion forum

4-WEEK WORKSHOP

- Facilitator-led feedback

 

       

 

 

Inspiring Live Guest Speakers + Facilitated Group Workshop for Project-Based Learning

 

 

Live session with Andrea Blackman and Tasneem Ansariyah Grace

Live Guest Speakers Each Week

  • Live speaker sessions with Q&A
  • Project-based, asynchronous workshop assignments to practice and apply new skills 
  • Expert, individualized feedback on asynchronous work 

 

Online Course Features

 

Recordings of guest speakers

Recordings Available After The Live Session

  • Expert speaker presentations with audience Q&A (session recordings available on demand for six months if you can’t join live).
  • Project-based, asynchronous workshop assignments to practice and apply new skills for 4 weeks after the live sessions.
  • Expert, individualized feedback on asynchronous work for 4 weeks.
  • Staggered schedule to allow you to implement ideas from the course and report back with questions and updates.

 

Facilitator-led workshop

Online Classroom Organizes All Materials

  • Workshop assignments to help you make progress on your goals
  • Individualized attention from course facilitators who work with you in a coaching environment in the workshop to help sort out challenges
  • Ongoing group conversation via discussion forums

 

Early Access On Demand Resources

Resources To Support Learning

  • Supporting resources (articles, videos, worksheets) in the online classroom to provide a foundation for your work
  • Access all course content for six months after the course ends
  • Bonus: Register early and get immediate access to archival video recordings from related courses and other bonus content

 

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